How Remote Online Notarization Works

Remote Online Notarization (RON) makes it possible to notarize documents completely online using secure audio-video technology. Instead of meeting with a notary in person, signers can complete the entire process remotely from their computer, tablet, or smartphone.

The process is 100% legal in all states that allow RON transactions. As of 2026, most U.S. states allow some form of Remote Online Notarization (RON). However, a few states still do not fully authorize their notaries to perform remote online notarizations.

States that currently do not fully allow RON include:

• Alabama

• Georgia

• Mississippi

• South Carolina

California has passed legislation related to online notarization, but full implementation and statewide rollout are still in progress.

It’s also important to note that laws can change frequently, and some states may allow limited electronic notarization without permitting full remote online notarization. Additionally, many states recognize valid RON notarizations performed by notaries commissioned in other states

Here is how the process typically works:

Step 1: Upload the Document

The document that needs notarization is uploaded to a secure online platform. This allows the notary and signer to review everything before the session begins.

Step 2: Identity Verification

Before the notarization can proceed, the signer’s identity must be verified. This usually involves:

Uploading a government-issued photo ID

Answering security questions

Completing identity authentication checks

These security measures help prevent fraud and ensure the signer is who they claim to be.

Step 3: Live Video Session with the Notary

The signer connects with the notary through a live audio-video call. During the session, the notary confirms the signer’s willingness to sign the document and ensures they understand what they are signing.

The notary may also ask basic questions to verify awareness and consent.

Step 4: Electronic Signature and Notarization

Once verification is complete, the signer electronically signs the document. The notary then applies their electronic seal and digital signature to finalize the notarization.

The completed document is securely stored and can typically be downloaded immediately after the session.

Benefits of Remote Online Notarization

Remote Online Notarization offers several advantages, including:

Convenience from any location

Faster document processing

Flexible scheduling

Reduced travel time

Secure digital records

It has become an increasingly popular solution for individuals, businesses, and real estate professionals who need efficient and reliable notarization services.

Ligia Fernandez is a fully commissioned State of Florida RON. To book your online notary session with Ligia, use the Contact Form or call 813-530-3083. Evening and weekend appointments are available.